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Acano Chartered Accountants Blog

GPS Log Book

Clinton Ham - Sunday, August 10, 2014
As an accountant I often see that sinking feeling on my clients face at tax time when I ask for a vehicle log book. "Did you keep one?"  More than often the answer is a resounding “no” or “it’s so difficult as I am busy” or “it’s just too hard!” Well as of now, there’s a super easy way to keep your vehicle log book with a new device called the GPS Log Book. The GPS Log Book simply plugs into the power outlet/ cigarette lighter of your vehicle. It immediately begins logging every trip.
GPS Log Book - keep track of your k's with this smart device
GPS Log book plugged into vehicle This compact trip recording device completely replaces the old fashioned manual log book and is easier than having to use an app on your smartphone. After plugging into your vehicle the device records your trips whenever the vehicle is driven. GPS Log Book also has a USB port so you can plug other devices for charging like your smartphone.

Uses for GPS Log Book -

  • ATO tax log books for any business
  • Fringe Benefits Tax log book
  • Claiming tax back for business mileage (Remember: the ATO allows you to claim per km up to 5,000 km per year)
  • Proof of activity for tradesmen, sales reps, technicians and others
  • Managing employee vehicle usage claims by providing the evidence of distance and time driven
  • Recording pool car usage
  • Helping Learner Drivers to keep their learner log book

GPS Log Book Records -

  • Date and time down to seconds
  • GPS position (latitude and longitude)
  • Speed
  • Heading
  • Altitude

GPS Log Book records all trips with a Google Map

All your trips are recorded into the GPS Log Book device. It can store up to 3 months of information though it's recommended that you sync the data at regular intervals - every 2 weeks. To sync your trips just plug the device into your PC or MAC and your trips are uploaded, processed and stored on the GPS Log Book website. In your record online it's easy to mark your trips as business or private. It's also possible to see a detailed Google Map of your trip and to add additional comments.

So take the hassle out of log book records!  And keep your accountant happy! Get into GPS Log Book. You can buy GPS Logbook online through the website.

Buy online now    Download brochure

Why Xero?

Clinton Ham - Tuesday, March 04, 2014

 So if you're using another bookkeeping package or thinking of starting to use one, you might begin to wonder what all the fuss is about Xero. Heres why we like it:

 1. Data files are gone! Xero is cloud based software and doesn't require you to send a large data file to your accountant. With literally the click of a button you can give your accountant access to your file and thats it, done.

2. The single ledger. Have you ever received your financial statements back from your accountant only to find they look nothing like the financials you'd prepared in your bookkeeping software? With Xero theres only one file. Any changes we make are prepared within Xero so your accounts are always up to date.

3. Real time accounting. Xero updates transactions from your bank account daily. This makes it easy to keep your accounts up to date and keep an eye on how your business is performing.

4. Access from anywhere. It doesnt matter where you are, as long as you've got an internet connection and a web browser, you can access Xero. Theres also a handy App available to quickly and easily access your file. You dont have to be stuck in the office, you can manage your business from anywhere.

5. Data entry made easy. As mentioned Xero can import transactions directly from your bank. Tapping away on your computer to enter the data manually becomes a thing of the past. Whats even better is that Xero learns from you and starts to offer suggestions for the data entry.

6. Easier communication. Xero makes communication easier. Its that simple. If you're stuck on something, give us a call and we can log in and see exactly what you're talking about.

7. Better decisions. We can keep an eye on your business performance and easily access the file to help with any advice you might require.

8. Free support. Xero has an extensive library of information available online. If you still cant find what you're looking for, they offer free online support via email.

9. Online document filing. Xero helps keeping your records easy. Paper can become a thing of the past. How many times have you looked at your receipts after a time to find they've turned black, faded completely or you've simply lost them. With Xero you can scan or simply take a photo of your expenses and attach it to the entry in Xero. Your records are now available if you ever have an audit or need to track down a copy of a receipt.

10. Evolution. Xero just keeps getting better and better. They have a rapid roll out and on average will upgrade their product every 6 weeks or so. Best of all you dont need to do anything to install the upgrades. Just login and its all done for you.

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